The best POS system is not necessarily the one with the most features. It is the system that fits the restaurant's workflow, can be operated under pressure and does not force staff to enter the same order in several places.
A café with one point of sale has different needs from a restaurant with a table plan, split bills and bookings. A chain with kiosks and several kitchens has different needs again. There is therefore no single winner for everyone.
This comparison is based exclusively on public product descriptions and prices checked on 7 August 2026. We have not physically tested every system, measured uptime or called support on a Friday evening. The list should therefore be used to decide which suppliers deserve a demonstration and a comprehensive quotation.
Independent assessment: This article is not sponsored. All information comes from publicly available sources, and Gastroplan has not received payment, commission, products or any other consideration from the suppliers mentioned. The selection and assessments are our own. Information, prices and terms may change, so always check the specific quotation and current agreement.
Our longlist: In our market review, we identified Ajour, BoB the Butler, Caspeco, FlexyBox, FoodlyOn, Fresto, Lenius, NemPOS, OnlinePOS, Open Two, Quickorder, Sharp Dining, Superb, Taply, Tebi, Trivec, unTill, Vectron, Winpos, Flatpay, Loomis Pay, Shopbox, SumUp, PayPal POS/Zettle, Bizsys, Zash, Nets SmartPOS, Amero, Customers 1st, LL POS, No. 1 Retail, NoviPOS, NPOS, Odoo, POS ONE, POS365, SimaxCash and Solteq Commerce Cloud. The table is our editorial selection of 12 solutions with clear relevance to restaurants and enough public information to support a meaningful initial comparison. The longlist shows every candidate we found; it does not imply that no other supplier exists.
The selection is neither a size ranking nor a random sample. Comparable market shares and Danish customer numbers are not public for every supplier. We therefore prioritised active relevance in Denmark, documented restaurant features, different operating models and enough openness about pricing or the product for readers to ask critical questions. This may favour a transparent specialist over a larger supplier with little public information.
Before the features: Does the system meet the requirements?
The Danish Tax Agency states that restaurants and certain other businesses with annual revenue below DKK 10 million have been subject to digital sales registration requirements since 1 January 2024.
It is important to obtain documentation from the supplier, but the Danish Tax Agency does not approve specific systems. Technical verification of a SAF-T file does not constitute approval of the complete solution either.
Ask the supplier to describe in writing how the system meets the requirements in your specific setup.
12 POS systems worth investigating
Instead of grouping every feature in one text column, the table below gives each feature its own column.
How to read the table: Yes means the feature is described on the supplier's public website. Integration means it is provided through a partner. Package/module means the feature is available but not necessarily included in the base price. Not documented means only that we found insufficient public documentation, not that the feature cannot possibly be added.
Comparison - part 1 of 2
| System | POS | Table plan | Payment | Booking | KDS |
|---|---|---|---|---|---|
| Fresto | Yes | Yes | Yes | Yes | Yes |
| OnlinePOS | Yes | Yes | Yes | Integration | Yes |
| Trivec | Yes | Yes | Yes | Integration | Yes |
| FlexyBox | Yes | Module | Yes | Module | Module |
| Quickorder | Yes | Package | Yes | Package | Kitchen printing |
| Shopbox | Yes | Package | Yes | Unclear | Kitchen printing |
| Ajour | Yes | Yes | Yes | Integration | Not documented |
| Superb | Yes | Yes | Yes | Yes | Kitchen printing |
| Caspeco | Yes | Yes | Yes | Yes | Yes |
| BoB the Butler | Yes | Yes | Yes | Yes | Yes |
| NemPOS | Yes | Package | Package | Integration | Package |
| SumUp | Yes | Plus | Yes | Not documented | Kitchen printing |
Comparison - part 2 of 2
| System | Inventory | Loyalty | Online orders | Public price* | Term/cancellation* |
|---|---|---|---|---|---|
| Fresto | Yes | Yes | Yes | Quotation required | Not publicly stated |
| OnlinePOS | Yes | Yes | Yes | Essentials from DKK 399/month; full solution requires a quotation | Not publicly stated |
| Trivec | Integration | Integration | Integration | Quotation required | Initial term in quotation; then 6 months; 30 days' notice |
| FlexyBox | Module | Module | Module | Quotation required | Term and renewal are stated in the agreement |
| Quickorder | Package | Package | Package | From €60/month; Plus €93, Advanced €127 | 3 months to the end of a calendar month |
| Shopbox | Package | Package | Yes | From DKK 447/month; Plus 697, Advanced 947 | No minimum term |
| Ajour | Yes | Yes | Yes | Quotation required | Not publicly stated |
| Superb | Not documented | Customer data | Yes | Go DKK 0/month; full restaurant package requires a quotation | Go: 0 months; others: agreed initial term + 90 days' notice |
| Caspeco | Yes | Yes | Yes | Quotation required | Initial term depends on activation (maximum approx. 18 months); then 12 months; 3 months' notice |
| BoB the Butler | Not documented | Yes | Yes | From DKK 299/month; table plan from 599; booking +99 | Not publicly stated |
| NemPOS | Not documented | Gift cards | Add-on | Standard DKK 395/month; restaurant package 695 | Not publicly stated |
| SumUp | Yes | Yes | Unclear | Hardware DKK 2,999; software DKK 0/299 per month + 0.89% | No binding contract |
Here, KDS means a true kitchen display system. Kitchen printing or merely forwarding an order is therefore not marked as KDS.
* Prices are the suppliers' visible starting prices, normally excluding VAT. The listed features may be in more expensive packages, add-ons or integrations. Hardware, payments, setup and transaction fees may be additional. The minimum term may change in an individual quotation; therefore require the initial term, automatic renewal and final cancellation date to be stated together in the quotation. ‘Not publicly stated’ does not mean ‘no minimum term’.
Suitability and the most important open questions
| System | Best suited to | What needs clarification |
|---|---|---|
| Fresto | Full-service restaurants and operators seeking a single integrated platform | Total price, offline readiness and payment terms require a quotation |
| OnlinePOS | High-volume venues, fast casual, bars and traditional restaurants | Hardware, terminal agreement, modules and total price |
| Trivec | Chains, bars and complex high-volume workflows | Price, Danish payment setup and the precise integration package |
| FlexyBox | Restaurants seeking to combine several operational functions | Price, minimum term and dependency on one large ecosystem |
| Quickorder | Takeaway operators and restaurants seeking to combine sales and operations | Hardware, payment agreement and complete Danish price |
| Shopbox | Smaller cafés and restaurants focused on simple operations | Whether the system has enough depth for table, kitchen and integration requirements |
| Ajour | Cafés, quick service, full service and fine dining | Modules, self-service, support level and total price |
| Superb | Full service with reservations and a focus on the customer journey | Inventory requirements, offline readiness and any need for kiosks |
| Caspeco | Chains, hotels, bars and restaurants with multiple sales channels | Danish payments, SAF-T documentation and total price |
| BoB the Butler | Restaurants seeking many features from a Danish supplier | Inventory requirements, offline functionality and integration terms |
| NemPOS | Small and medium-sized venues wanting visible package prices | Payment price, relevant add-ons and capacity for complex operations |
| SumUp | Small cafés, bars and street food venues with a simple setup | Transaction price and the need for booking, KDS and restaurant online orders |
Four different POS strategies
The simple till: NemPOS, Shopbox and SumUp are natural starting points when there are only one or a few tills and visible pricing and quick training are priorities. The benefit is lower complexity. The risk is that booking, takeaway, inventory and kitchen functions end up in separate systems with multiple subscriptions and duplicate data entry.
Full service centred on the customer: Fresto, Superb, Ajour and BoB the Butler emphasise table plans, booking, payment and customer flow. The demonstration should follow the entire visit from reservation to split bill. An attractive booking feature has limited value if changes do not automatically follow the table and kitchen.
High volume and multiple sales channels: OnlinePOS, Trivec and Caspeco are relevant when a bar, takeaway, kiosk, KDS or multiple locations must work from the same order queue. The decisive factor is not the number of channels, but whether one product change, one price and one sold-out marker are reflected everywhere.
The broad ecosystem: FlexyBox and Quickorder can reduce the number of suppliers. That creates a single point of responsibility when something fails, but also increases switching costs. Ask to see exports of products, recipes, customers, gift cards, history and employee data, not just a PDF showing daily revenue.
Examine the workflow, not just the feature list
Two suppliers may both advertise ‘split bills’, but the feature might require two taps in one system and a lengthy workaround in the other. The demonstration should therefore be based on a realistic service, not a sales presentation.
Ask the supplier to perform these actions in front of you:
Create a table, move two customers and split the bill across three payment methods.
Correct a submitted order, handle a sold-out item and send a message to the kitchen.
Receive a takeaway, QR or kiosk order directly into the same kitchen workflow.
Continue selling during an internet outage and synchronise afterwards.
Close the day, export the accounting data and demonstrate the relevant SAF-T process.
Create a new employee with restricted permissions.
If self-ordering is important, also read our separate comparison of QR, kiosk and table-tablet solutions. A POS supplier may list QR as a feature without offering a sufficiently fast customer journey.
An internet outage should be tested as one connected scenario. ‘Offline’ may mean that the till can still accept orders, but not necessarily that the terminal, KDS, gift cards and online orders work. Ask the supplier to disconnect the system, complete a sale, restart a device and show how duplicates and missing payments are reconciled afterwards.
A cheap monthly fee can become an expensive system
Do not compare only the subscription fee. Calculate at least three years:
Three-year system cost = hardware and setup + 36 × subscription + transaction fees + integrations + support and add-ons + expected switching cost
Obtain the same figures from every candidate: terminal, acquiring agreement, Dankort and MobilePay, additional tills, KDS, printers, QR/kiosk, booking, accounting, support, installation, training and data export.
A system costing DKK 400 a month may be more expensive than one costing DKK 900 if payments and essential add-ons cost more. Conversely, a large all-in-one platform may be unnecessarily heavy for a venue with one till and a small menu.
Card fees deserve their own calculation. If a restaurant has annual revenue of DKK 4 million, 80 per cent of which is paid by card, a difference of just 0.25 percentage points in the payment price equates to DKK 8,000 a year or DKK 24,000 over three years. This is an illustrative calculation, not a claim about any particular supplier's pricing, but it shows why the subscription and acquiring agreement must be compared together.
Seven questions that should be answered in writing
What is the total price over three years at our expected revenue?
What can the system do if the internet connection, terminal or server goes down?
Who provides support during evening and weekend service, and what does it cost?
How is compliance with digital sales registration and SAF-T requirements documented?
Which features are standard, and which require a third party or add-on?
Can all sales, product and customer data be exported in a usable format?
What does cancellation, data extraction and migration to a new supplier cost?
Conclusion: Choose three candidates, not a website winner
Public research can narrow the market and reveal hidden questions. It cannot prove that support responds quickly or that the system feels intuitive in the middle of a busy service.
Choose three candidates, give them the same operational scenario and require a comprehensive three-year price. The best solution is one that staff can use quickly, the kitchen can rely on and management can leave again without losing its data.
Gastroplan helps restaurants turn their operations into a requirements specification, so suppliers demonstrate what actually matters and quotations can be compared on the same basis.
Sources
- Danish Tax Agency: Digital sales registration requirements
- Danish Tax Agency: Information for suppliers and SAF-T
- Official supplier product pages linked directly in the table
